Other Important Information
2016 Small Group Certificates of Coverage (COC)
To obtain the terms of your policy or a copy of your plan document, select the appropriate product group from the list below and click on the link.
The Certificate of Coverage gives you helpful information about what the plan covers. These are sample documents for your information only. Plan terms including cost sharing may vary from your actual coverage based on the plan and state selected. If the document(s) you are searching for is not listed below, then it is pending state approval. The document(s) will be available on this page at a later date upon state approval.
Emergency Benefits - See How to Obtain Care After Normal Office Hours/Emergency Care
It can be hard to know what to do when you or one of your family members has an accident or needs immediate care. Coventry Health Care provides benefits for medical emergencies. Learn More
Complaints and Appeals
Complaint and appeal policies are in place to ensure that we have effective procedures for addressing, documenting, and resolving complaints or appeals, including external review.
The complaint procedure gives a member the right to express dissatisfaction with any aspect of the organization and to request review of any matter related to:
The appeals procedures give members the opportunity to ask us to review any matter related to:
• Other adverse benefit determinations
Notice of Appeal Rights
It is the policy of CHC-LA as well as the Department of Labor and the State of Louisiana that all members shall have the right to appeal any adverse decision made by the Plan. You may represent yourself in your appeal or you may designate a representative. Your provider may appeal on your behalf, likewise a hospital who is responsible for your care may also file an appeal. You may call the Member Services Department at 800-341-6613 for further assistance regarding the appeal process. You have the right to appeal in writing or by telephone. Complaint and appeal information is located in your Certificate of Coverage (COC), section Resolving Complaints and Grievances. The COC can be viewed in our website under the member section My Group Benefits; if you need a copy please call our Customer Service department using the number on the back of your member ID card.
If your appeal involves a medical judgment (including, but not limited to, those based on the Plan’s requirements for medical necessity, appropriateness, health care setting, level of care, or effectiveness of a covered benefit), you may be entitled to file a request for external review. If your appeal involves our denial to provide or pay for health care service or treatment deemed to be experimental or investigational, you may be entitled to file a request for external review. We will issue a final internal adverse benefit determination upon completion of a first and second level medical necessity appeal. Under the external review process, our adverse benefit determination will be reviewed by independent health care professionals who have no association with us and who have appropriate training and experience in the field of medicine involved in the medical judgment. You must send a written request for external review within four (4) months after receipt of your final adverse benefit determination. You will be notified of the decision within 45 calendar days.
If you have a medical condition that would seriously jeopardize your life or health or would jeopardize your ability to regain maximum function if treatment is delayed, you may be entitled to request an expedited external review. You have the right to file for an expedited external review concurrently with your filing of a request for an internal review of an urgent care appeal and ongoing treatment. Under the expedited external review process, a final determination will be issued within 72 hours from the time of receipt of the request.
Financial Compensation - Doctors Make the Decisions
Utilization Management (UM) is a system for reviewing eligibility for benefits for the care that has been or will be provided to members. The UM department is composed of Preauthorization, Concurrent review, and Case management.
Our policy for payment of services rendered is to make sure that decisions are made because they are what our policies say we will do. There are no financial incentives in the review process.
• The payment that CHC provides does not encourage decisions that result in denial of care that result in under utilization
How We Evaluate New Technology
Doctors and health care manufacturers are constantly developing new technologies. They can include anything from a new way to perform a procedure to a new use for a piece of equipment. So Coventry Health Care, Inc. established a system to review and evaluate new technologies.
When a new technology is presented to Coventry, we do a thorough review of existing literature. The opinion of experts in the field may be requested. They may also contact the accrediting body of the appropriate medical specialty.
Coventry compares the information against established criteria. Then we decide whether to provide coverage. All of our decisions are based on making sure you have the appropriate care and services. We continue to focus on providing our members with quality health care products.
Member Rights and Responsibilities
Did you know that as a member of Coventry you have certain rights and responsibilities? Knowing your rights and responsibilities will help you, your family, your provider, and Coventry ensure that you get the covered services and care that you need.
You have the right to:
• to be treated with respect and recognition of your dignity and your right to privacy
• a candid discussion of appropriate or medically necessary treatment options for your conditions, regardless of cost or benefit coverage
• make recommendations regarding the organization's member rights and responsibilities policy
You have the responsibility to:
• follow plans and instructions for care that you have agreed to with your practitioners
Your Privacy Matters
Coventry Health Care, Inc. and its affiliated companies appreciate the opportunity to provide health care benefits to you and your family. In the course of providing the health benefit plans we administer or offer, Coventry must collect, use, and disclose nonpublic personal information. We need information about you to manage your benefits. We collect your information from many sources and keeping your information safe is one of our most important jobs. We make sure that only people who need to use your information, whether that would
be orally, written or electronically, have access to it. On a routine basis, we may use and share your PHI to:
• pay for your healthcare
• tell you about your choices for care
• access, use or share PHI for other purposes as required or permitted by law
These uses are covered under state and federal laws. We consider this information private and confidential, and consequently we have policies and procedures in place to protect the information against unlawful use and disclosure. Notice of Privacy Policies can be viewed on our website through the Member Document Library page. Paper copies of the privacy notices are available by calling Customer Service using the number located on your member ID card.
Quality Improvement Program
Coventry Health Care's quality improvement (QI) program works to ensure that all of our services meet high standards of quality and safety.
You can find out more about Coventry's Quality Improvement program here.
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